Compliance & HR Manager

Location: Tucson, Arizona

Employment Type: Full-Time

About AKIVA

AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies. AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Position Overview

The Compliance & HR Manager owns workforce compliance, onboarding administration, personnel documentation, employment eligibility verification, background-screening coordination, and labor-law compliance for AKIVA's temporary employment and staffing services delivery. This role ensures compliance with applicable federal, state, local, and customer-specific staffing requirements and maintains workforce documentation in an audit-ready posture.

Key Responsibilities

•       Own end-to-end compliance for all temporary employees placed under the contract

•       Administer onboarding workflows including offer letters, I-9 and E-Verify, W-4, direct deposit, and policy acknowledgments

•       Coordinate background investigations, drug screenings, and pre-employment checks per customer requirements

•       Maintain personnel records, certifications, training records, and required acknowledgments in audit-ready files

•       Administer ACA, FLSA, FMLA, USERRA, ADA, and applicable state and local labor-law compliance

•       Coordinate employee benefit eligibility, enrollment, and life-event changes

•       Manage workplace incident reporting, workers' compensation administration, and unemployment-claim responses

•       Develop and maintain HR policies, employee handbook, and required workplace postings

•       Conduct internal compliance audits and respond to customer-initiated audits or document requests

•       Investigate and document employee-relations issues, complaints, and policy violations

•       Coordinate with payroll on timesheet validation, overtime, prevailing-wage, and ACA reporting

•       Stay current on regulatory changes affecting temporary-workforce compliance and brief the program team accordingly

Required Qualifications

•       Bachelor's degree in Human Resources, Business, Public Administration, or related field — or equivalent experience

•       6+ years of HR-compliance, employee-relations, or staffing-compliance experience

•       Demonstrated working knowledge of federal employment law (FLSA, FMLA, ADA, ACA, USERRA, OFCCP, EEO)

•       Experience administering I-9 / E-Verify, background-screening, and drug-testing programs

•       Strong working knowledge of HRIS, payroll, and benefit-administration systems

•       Excellent written communication and document-management skills

•       Discretion handling confidential personnel and medical information (HIPAA-aware)

•       Strong analytical skills and attention to detail

•       Must be authorized to work in the United States

Preferred Qualifications

•       PHR, SPHR, SHRM-CP, or SHRM-SCP certification

•       Experience supporting state, county, or municipal staffing contracts

•       Familiarity with Arizona state employment law and Tucson municipal workforce regulations

•       Experience administering Davis-Bacon, Service Contract Act, or prevailing-wage compliance

•       Familiarity with ISO/IEC 27001 personnel-security controls

•       Experience with AI-assisted compliance workflows, document automation, or audit tooling

Tools, Technologies & Frameworks

HR: HRIS platforms, ATS systems, benefits-administration portals | Compliance: I-9 / E-Verify, background-check vendors, drug-testing portals | Productivity: Microsoft Office Suite, SharePoint, Adobe Acrobat | Reporting: Excel, compliance dashboards | Records: secure document management, retention systems | AI: AKIVA-provided AI tools for document review, policy drafting, and compliance triage

What AKIVA Offers

•       Professional development and skill-building opportunities

•       Supportive management team with Veteran-owned company values

•       Opportunity to work on impactful public sector engagements

•       Long-term contract engagement with potential for extension

•       AI productivity tools and training provided at no cost to employees

Comprehensive Benefits Package

•       401(k) with generous company match

•       Medical Insurance

•       Dental Insurance

•       Vision Insurance

•       Short-Term & Long-Term Disability Insurance

•       Paid Time Off (PTO)

•       Profit Sharing

Join Our AI Innovation Network

Interested in staying connected with AKIVA's AI initiatives, research, and opportunities?

Join our AI Innovation Network here: https://www.akiva.com/ai-network

Equal Employment Opportunity Statement

AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and Veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.

AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).