CDL Compliance Coordinator

Location: Tucson, Arizona

Employment Type: Full-Time

About AKIVA

AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies. AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Position Overview

The CDL Compliance Coordinator oversees commercial driving compliance for temporary personnel assigned to operate customer-owned or customer-managed commercial vehicles. This role administers driver qualification, CDL verification, certification tracking, transportation safety compliance, and drug-and-alcohol testing in accordance with FMCSA, DOT, and applicable state and customer regulations. The coordinator maintains audit-ready Driver Qualification Files (DQF) and serves as the program's subject-matter expert on commercial-driver workforce compliance.

Key Responsibilities

•       Maintain Driver Qualification Files (DQF) per 49 CFR Part 391 for every CDL-classified assignment

•       Verify commercial driver licenses, medical examiner certifications, and applicable endorsements at hire and at renewal

•       Administer FMCSA pre-employment, random, post-accident, return-to-duty, follow-up, and reasonable-suspicion drug and alcohol testing per 49 CFR Part 382

•       Coordinate Motor Vehicle Record (MVR) pulls, periodic reviews, and Pre-Employment Screening Program (PSP) checks

•       Track expiring CDL credentials, medical cards, and endorsements; coordinate timely renewals

•       Maintain Clearinghouse queries (limited and full) per FMCSA requirements

•       Support transportation safety initiatives including hours-of-service awareness, vehicle inspection, and incident response protocols

•       Coordinate with customer Risk Management, Fleet, and Human Resources on driver qualification and assignment decisions

•       Investigate and document driving incidents, near-misses, and customer-reported concerns

•       Provide CDL-related onboarding orientations and refresher communications

•       Maintain audit-ready DOT compliance documentation and respond to FMCSA, state, or customer audits

•       Brief the program team on regulatory changes affecting commercial-driver workforce compliance

Required Qualifications

•       Associate's degree or equivalent experience in transportation, safety, HR, or related field; Bachelor's preferred

•       4+ years of FMCSA / DOT commercial-driver compliance experience

•       Demonstrated working knowledge of 49 CFR Parts 382, 383, 390, 391, and 395

•       Experience administering FMCSA Drug and Alcohol Clearinghouse queries

•       Experience maintaining Driver Qualification Files (DQF) in audit-ready condition

•       Familiarity with Motor Vehicle Record pulls, PSP checks, and CDL endorsement requirements

•       Strong attention to detail, document-management discipline, and records-retention practices

•       Excellent written and verbal communication skills

•       Must be authorized to work in the United States

Preferred Qualifications

•       TSC (Transportation Safety Compliance) certification or NATMI Certified Director of Safety / Certified Safety Supervisor

•       Experience supporting municipal, state, or county commercial-driver workforces

•       Familiarity with Arizona Department of Transportation requirements and Tucson fleet operations

•       Working knowledge of OSHA general-industry and transportation safety standards

•       Experience with electronic DQF and compliance-management platforms

•       Familiarity with AI-assisted compliance and document-review tools

Tools, Technologies & Frameworks

Compliance: FMCSA Drug and Alcohol Clearinghouse, DQF platforms, drug-testing portals | Verification: MVR vendors, PSP, CDL state portals | Productivity: Microsoft Office Suite, SharePoint, Adobe Acrobat | Records: secure document management, retention systems | Reporting: Excel, compliance dashboards | AI: AKIVA-provided AI tools for document review, expiration tracking, and audit prep

What AKIVA Offers

•       Professional development and skill-building opportunities

•       Supportive management team with Veteran-owned company values

•       Opportunity to work on impactful public sector engagements

•       Long-term contract engagement with potential for extension

•       AI productivity tools and training provided at no cost to employees

Comprehensive Benefits Package

•       401(k) with generous company match

•       Medical Insurance

•       Dental Insurance

•       Vision Insurance

•       Short-Term & Long-Term Disability Insurance

•       Paid Time Off (PTO)

•       Profit Sharing

Join Our AI Innovation Network

Interested in staying connected with AKIVA's AI initiatives, research, and opportunities?

Join our AI Innovation Network here: https://www.akiva.com/ai-network

Equal Employment Opportunity Statement

AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and Veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.

AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).